- Distance Examination -

Distance Examination is for students who live far from Maine and who would find it difficult to take the final examination on campus. You may take the distance examination at any time up to the examination date or during the first week following the examination date. Your final examination date is posted on the Class Roster Page. If you are not able to take the examination during this time, please contact the professor.

You must find a proctor to agree to proctor your final examination. In order to protect the integrity of the testing procedure, the proctor must be above reproach. The proctor must be one of the following: a full-time assistant professor, associate professor, or professor at a college or university; a professional librarian with an MS degree; a person assigned to a testing center on a military installation; a person from a professional testing center; or a professional with Consortium of College Testing Centers. The proctor may not be a relative, close friend, or any person who may have a conflict of interest. Part time faculty, instructors, and post-doctoral fellows will not be approved.

The proctor must agree to:

  • Receive the examination and keep it in a secure place until it is administered.
  • Verify your identity by examining a valid drivers license with your photo on it and at least one other form of identification, such as a credit card, birth certificate, or passport.
  • Review test procedures listed on the coversheet of the test:
    • The student may use a simple calculator but memory devices that could hold notes or other data are not allowed. Cell phones are not allowed.
    • The student may not use books, notes, or any other aids. Scratch paper is allowed.
    • The student may not ask questions about the examination.
  • Provide a comfortable and a distraction-free testing environment.
  • Provide supervision and observation for up to 3 hours. The examination usually takes about 2 hours to complete.
  • Report irregularities when they occur.
  • Seal your test in the stamped addressed envelope that is provided.
  • Mail the examination in the U.S. Mail, FedEx, or some other carrier.

Once you have decided upon a possible proctor, email the proctor's name, position, phone number, and complete professional mailing address to the Dr. Kathryn Thompson at comdistance@une.edu.. Dr. Thompson approves and sends all distance examinations. Home addresses will not be accepted. After verification that the person is represented correctly, an examination will be sent to the proctor.

The student and the proctor decide the exact day and time of day for the examination.

A self addressed envelope for returning the examination is provided to the proctor.  If the proctor is willing to take the extra time, the proctor may send the examination FedEx or U.S. Post Office Priority Mail with return receipt or signature guarantee.  This will help if you are anxious to get your test graded as soon as possible or if you wish to have a record that the test was mailed.  Out of approximately 2000 distance examinations, only two have been lost in transit.  However, if it is your examination, it is a terrible circumstance.  Both of these methods will allow you to track the examination.  U.S. Post Office priority mail with return receipt or signature guarantee is less expensive but it requires that the proctor go to the post office and pay for the shipment.  This is something the proctor may not wish to do.  FedEx requires that you use a credit card.  You should discuss the return process in advance, but the proctor must personally mail the examination.  Information for using both methods is found below at the end of this webpage. 

For students who want to take the examination at UNE but not on the day of the month that the free examination is offered, a proctor is available for a fee of $75.00.  You can contact the approved proctor at khartmanster@gmail.com and make arrangements. 

Items causing problems for some students are: (1) The verification of the proctor and the time for the examination to reach the proctor may take several weeks, so make sure you allow about four weeks.  Call the proctor a week before the exam to verify that the proctor has the examination.  Except for the testing services, proctors are not usually paid.  You are responsible for any payment. (2) Bring a valid drivers license with your photo and at least one other form of identification, such as a credit card, birth certificate, or passport.  (3) Allow 15 days by regular mail or 10 days overnight for your exam results to reach the Registrar’s Office.

Don't forget to fill out the online course evaluation and to repack the DVDs in their container and return them

Instructions for U.S. Post Office Priority mail with return receipt

Ask the proctor if they are willing to take the envelope containing the examination to the nearest Post Office.  Request a priority mail envelope with return receipt or signature guarantee.  This will cost about $4.55.  This will give you a delivery conformation, a way to track the examination and make sure it arrives at the University of New England UNE.   For an additional $1.35, you can ask for a signature guarantee. 

Instructions for FedEx

Ask if the proctor is willing to mail the FedEx envelope.  Often, they can place it in campus mail.  Otherwise, you can go online to find the nearest pickup point.  Students are not allowed to mail the envelope. 

Go to the nearest FedEx store and obtain a free FedEx Envelope and US Airbill (the address and shipping instructions).  Copy the Fed Ex Tracking Number so that you can track the envelope online at http://www.fedex.com/Tracking?cntry_code=us .

Fill in the US Airbill:
    1. Enter the proctors address.  Skip fedex account number.
    2. Skip entirely
    3. Enter my address:    Gene Yonuschot
                                         Department of Biochemistry and Nutrition
                                         University of New England
                                         11 Hills Beach Rd.
                                         Biddeford, ME 04005
     4a. Use FedEx Standard Overnight, 2Day or Express Saver (your choice)
     4b. Skip
     5. Fed Ex Envelope
     6. Skip entirely
     7. Check box and enter your credit card number.
     8. Check either “No Signature Required” or “Direct Signature ($3.00 extra)” 

The fee for sending FedEx Envelope may depend on your location. Here are some examples from California to Maine:
     FedEx Standard Overnight: $21.40
     FedEx 2Day: $14.56
     FedEx Express Saver: $12.30

gyonuschot@une.edu